Medical Education
Medical Education

School of Medicine Human Resources Processes

The Office of the Dean, in partnership with the Georgetown University HR Administrator for the School of Medicine, is responsible for overseeing and facilitating human resource operations for the School of Medicine under the guidance of Medical Center and University policies.

The purpose of this page is to shed light on the processes required to fulfill human resources actions.

Recruitment, reclassifications, salary adjustments, and recurring stipend requests must be routed through the university’s approval process. This process takes anywhere from 4-12 weeks.

This is a flow chart consisting of rectangular boxes connected with arrows. Text description follows.

Text version of graphic:

Box 1: Manager works with OFA to complete position request forms

Arrow connects this to:

Box 2: OFA submits completed position requests to GUMC HR for review

Arrow connects this to:

Box 3: GUMC HR and GUMC Finance review position requests

Three lines connect Box 3 to three boxes as follows:

Box 4: Positions may be held here prior to being moved to next phase based on priority

Box 5: Denial decision is communicated to OFA

Box 6: Approved positions are moved forward to University HR for review

Arrow connects Box 6 to:

Box 7: University HR submits position requests to university executives

Arrow connects this to:

Box 8: Executives convene to review positions at their discretion

Arrow connects this to:

Box 9: Executive decisions are disseminated to GUMC HR and subsequently OFA

The job requisition process may take anywhere between 3-10 business days.

Salary adjustments and reclassifications may be required to go through both the position editing process (outlined in the requisition workflow chart) as well as a compensation approval process (that involves the same approvals as the edit process) which means two rounds of approvals.

Recurring stipend actions require one round of approvals from University HR, SOM Finance Partner, and GUMC CFO.

Onboarding process

  1. Once a hiring manager has identified a candidate, notify the Sr. Associate Dean & Chief of Operations to confirm salary and offer letter details.
  2. Manger extends informal offer to candidate.
  3. If candidate accepts, the SOM HR Administrator will generate a formal offer letter. For new hires, start dates are constrained by pay periods (biweekly or monthly, depending on the position.)
  4. The SOM HR representative sends the offer letter to the manager. Manager sends offer letter to candidate electronically.
  5. Candidate returns signed offer letter to manager. Then, manager shares the signed offer letter with Dean’s Office and the SOM HR representative.
  6. HR initiates a background check. It can take anywhere from 2-5 business days, once it is complete, the SOM HR representative can initiate the hire process in GMS.
  7. Hire business process is completed by the SOM HR representative.

The SOM organizational chart can be found here .